HOW IT WORKS
Effortless Setup. Intelligent Automation. Scalable Client Booking.
Our AI-powered system is designed specifically for medspas to streamline client communication, automate appointment scheduling, and boost your treatment bookings — all without lifting a finger.
Join 50+ Aesthetic Businesses Using AI – Try It FREE Today!
Features
Stats
Installs
100+
AI Receptionists Built
205+
Languages
35
Average Rating
Different voices
100+
Pre-Built Med Spa Templates
20+
Benefits
Turn More Inquiries Into Booked Consultations
AI Receptionist helps medspas capture new leads, follow up instantly, and convert interest into appointments — all on autopilot. From SMS and email to live chat and phone calls, your AI Assistant engages with potential clients 24/7 so you never miss a booking opportunity.
Scroll down to explore how it works in detail.
01
Double Your Speed To Lead
No more waiting hours to respond to inquiries about Botox, facials, or consultations. Your AI Assistant follows up immediately via text, call, or chat – helping you book more consults while the lead is hot.
02
Instantly Fill Your Calendar
Never miss a booking opportunity again. Your AI Receptionist handles appointment scheduling automatically, syncing with your availability in real-time.
03
Have a 24/7 AI Receptionist
From late-night questions about laser treatments to early morning cancellation requests – your AI Receptionist is always on. It collects client info, updates your CRM, routes calls, and books consultations – even while you sleep.
04
Autonomous Self-Schedule
Busy lead can’t talk right now? Your AI will follow up later – automatically. It intelligently re-engages when the time is right, so no opportunity slips through the cracks.
05
Autonomous Emailing
Need to send pricing details or pre-treatment instructions? Let your AI handle it. It sends personalized emails automatically, without you lifting a finger.
06
Get Predictable Results
Hiring a front desk staff can be expensive and inconsistent. With AI Receptionist, you get reliable performance 24/7, and your team is free to focus on treatments, not phones.
Features & Benefits
The #1 AI Solution for Medspas
Autonomous Calendar Management
Seamlessly integrate your AI Receptionist with your booking tools – Google Calendar, Outlook, Calendly, and more. It will check your availability, book consultations, cancel or reschedule appointments, and ensure your medspa schedule stays full and organized – all through natural conversation.
Autonomous Note Taking
Client prefers a specific injector or mentioned skin sensitivity? Your AI takes notes instantly. It logs special requests, preferences, and treatment notes across conversations, giving your team more insight, without the paperwork.
Autonomous Task Creation
From pre-treatment reminders to post-care follow-ups, your AI Receptionist can create tasks and notify your team based on conversations – ensuring nothing slips through the cracks.
Custom Actions
Connect your AI to tools like Google Sheets, CRMs, or custom booking systems. Whether you need it to verify membership status or pull treatment pricing, the AI adapts to your exact workflow.
Voice AI
Your AI voice agent answers calls with a natural tone and can speak multiple languages including English, Spanish, French, and more. Clients hear a warm, human-like voice that’s always professional – 24/7.
Data Extraction
Collects important details in real time, such as skin type, preferred services, or how the client heard about you, and automatically updates your CRM or booking form fields.
7 Channel Automated Follow Up
Your AI Receptionist keeps your medspa top of mind. Automatically follow up with leads and clients via SMS, email, voicemail, calls, Instagram DMs, Facebook Messenger, and web chat — all without lifting a finger.
Team Management
Empower your front desk and marketing teams with shared visibility. Manage campaigns, track lead progress, and assign responsibilities so your team can operate like a well-oiled machine.
AI Appointment Booking
Whether it’s a Botox consultation or a laser follow-up, let your AI handle scheduling so you can focus on delivering care. Bookings are synced in real-time with your preferred calendar.
Lead Round Robin
Distribute new medspa leads across your injectors, aestheticians, or intake team. Ensure fair assignment and quick response times while tracking every touchpoint.
Live Call Transfer
When a lead is ready to speak with a real person or book a complex treatment, the AI seamlessly transfers them to the right team member.
Reminders
Need to follow up with a client about a treatment package or send them pre-treatment instructions? Set automated reminders and keep your workflow running smoothly.
Unified Communication Center
Text, call, email, DM, or chat – all in one easy-to-manage dashboard. Your team never misses a message, and clients always get a fast, consistent response.
Advanced Reporting
Know exactly how your AI and team are performing. Track lead engagement, conversion rates, and follow-ups with clear visual reports that help you make smart business decisions.
Mobile App Access
Your front desk, marketing manager, or owner can respond to leads, view appointments, and stay organized on the go – perfect for busy medspa teams.
Pricing & Plans
Get Started With AI Receptionist Med Spa
Whether you’re a solo injector, running a boutique medspa, or managing multiple locations, we have a plan that fits your needs.
Explore the options below:
Whether you’re looking for a simple AI receptionist to handle bookings and follow-ups, or a complete marketing suite with CRM, lead tracking, and analytics, we’ve got you covered.
$99
/Month
CRM & Lead Machine
An all-in-one sales and automation hub to streamline lead capture, follow-ups, and client management – built for service-based businesses.
Website Features
- Drag & Drop Funnel & Website Builder
- Built-in Form & Survey Builder
- Booking Calendar Integration
- Live Chat Widget
- Blog + SEO Settings
- Unlimited Domains
- Custom Thank You Pages
- Built-in Analytics
- Popups & Exit Intent Offers
- Google & Facebook Pixel Support
Automation Features
- Visual Workflow Automations
- Smart Triggers & Tags
- Email & SMS Sequences
- Lead Nurturing Campaigns
- Pipeline & Task Automation
- Missed Call Text Automation
- Drip Campaigns
- Automated Review Requests
- Zapier + Webhook Integration
- Auto-assign Leads to Team
Complimentary Extras
- Mobile App Access
- AI-Powered Email Writer (Beta)
- Built-in Reputation Manager
- AI Chatbot (Optional Add-on)
- Facebook Lead Ad Integration
- Appointment Reminder System
- Stripe & PayPal Integration
- Custom Dashboards
- CRM Setup Support
$249
/Month
AI Agent Platform
Your always-on AI agents built to call and chat with customers, streamline support, and grow your sales – no extra team members needed.
AI Agent Features
- Orbs, Widgets, LIVE chat, Facebook, Instagram, WhatsApp, SMS and Voice Calling
- Everything under one agent prompt
- Direct calendar integration
- Transcript of every conversation
- Fallback mechanism to ensure 99.9% uptime
- Specifically trained on your business details with access to information in real time
Custom Tools & Integrations
- Connect to any platform and CRM via Zapier, N8N, and Make.com
- Connect to any knowledge base and source of verifiable data
- Your AI Agents have access to the internet in real time
- Autonomously switch between channels, voice, text, and email
- Build LIVE Chat Agent, Social Media DM Agent, Texting Agent, Inbound Voice Assistant, Outbound AI Voice Assistant With One SINGLE prompt
Complimentary Extras
- One-on-one onboarding experience
- Pre-built agents to save you time
- Full documentation and step-by-step walkthroughs
- Ongoing Support
$299
/Month
BEST VALUE – (CRM + AI Agents)
Fully integrated for a seamless experience. Unlock end-to-end automation from first touch to follow-up – powered by AI and backed by a complete CRM system.
AI Agent Features
- Orbs, Widgets, LIVE chat, Facebook, Instagram, WhatsApp, SMS and Voice Calling
- Everything under one agent prompt
- Direct calendar integration
- Transcript of every conversation
- Fallback mechanism to ensure 99.9% uptime
- Specifically trained on your business details with access to information in real time
Custom Tools & Integrations
- Connect to any platform and CRM via Zapier, N8N, and Make.com
- Connect to any knowledge base and source of verifiable data
- Your AI Agents have access to the internet in real time
- Autonomously switch between channels, voice, text, and email
- Build LIVE Chat Agent, Social Media DM Agent, Texting Agent, Inbound Voice Assistant, Outbound AI Voice Assistant With One SINGLE prompt
Website Features
- Drag & Drop Funnel & Website Builder
- Built-in Form & Survey Builder
- Booking Calendar Integration
- Live Chat Widget
- Blog + SEO Settings
- Unlimited Domains
- Custom Thank You Pages
- Built-in Analytics
- Popups & Exit Intent Offers
- Google & Facebook Pixel Support
Automation Features
- Visual Workflow Automations
- Smart Triggers & Tags
- Email & SMS Sequences
- Lead Nurturing Campaigns
- Pipeline & Task Automation
- Missed Call Text Automation
- Drip Campaigns
- Automated Review Requests
- Zapier + Webhook Integration
- Auto-assign Leads to Team
Complimentary Extras
- Mobile App Access
- AI-Powered Email Writer (Beta)
- Built-in Reputation Manager
- AI Chatbot (Optional Add-on)
- Facebook Lead Ad Integration
- Appointment Reminder System
- Stripe & PayPal Integration
- Custom Dashboards
- CRM Setup Support
- One-on-one onboarding experience
- Pre-built agents to save you time
- Full documentation and step-by-step walkthroughs
- Ongoing Support
7-Day Risk-Free Guarantee
Still unsure? We’ve got your back.
Try AI Receptionist for Medspas completely risk-free. Every subscription comes with a 100% money-back guarantee – if it’s not the right fit for your aesthetic practice within the first 7 days, we’ll refund you in full. No questions asked.
Frequently Asked Questions
Got Questions? We’ve Got Answers.
From setting up your AI to syncing with booking systems like Boulevard or Calendly, we handle everything behind the scenes – ensuring your AI Receptionist sounds natural, answers like a trained aesthetic coordinator, and seamlessly creates actions within your existing tech stack.
What is AI Receptionist?
AI Receptionist is a smart conversational platform built to manage phone and text interactions for medspas — across channels like SMS, Instagram DMs, WhatsApp, Facebook Messenger, and even live chat. It supports both inbound and outbound communication using AI-powered voice and chat agents.
Whether a client wants to inquire about microneedling, book a Botox appointment, or ask about post-treatment care, your AI Receptionist responds instantly, routes conversations appropriately, schedules appointments, and sends follow-ups — all while maintaining a professional tone.
It also integrates seamlessly with your existing booking system, CRM, and client intake tools — helping your front desk team do more with less. Think of it as your medspa’s virtual receptionist that never takes a break and always sounds polished.
How are you different from other AI Agent platforms and softwares?
AI Receptionist is the first platform built specifically for service-based businesses like medspas that combines both voice and chat into one intelligent assistant. This means your AI can answer calls, respond to texts, follow up by email, and retain the full context of every conversation — no matter the channel.
From a new client texting about filler pricing to a follow-up call confirming a consultation, your assistant picks up right where the conversation left off — creating a seamless, spa-quality experience across every touchpoint.
Can I customize AI Receptionist for my medspa workflows?
Absolutely. AI Receptionist is fully customizable to fit your medspa’s unique services, tone, and intake flow. Use our no-code builder to design your own AI phone agent, define how consultations and inquiries should be handled, and automate everything from appointment booking to post-treatment follow-ups.
You can personalize how your AI speaks – whether it’s guiding a client through pre-care instructions or explaining your membership options – and integrate it with your existing systems like Calendly, or your CRM.
Whether you need an appointment scheduler, a lead qualifier, or a full-time virtual receptionist, AI Receptionist adapts to your spa’s workflow – not the other way around.
We already have a front desk — why use AI Receptionist?
Think of AI Receptionist as your medspa’s 24/7 digital front desk assistant. It’s not here to replace your staff — it complements them by handling the repetitive and time-consuming tasks like answering FAQs, booking routine services, confirming appointments, and managing overflow during busy hours.
Whether your team is at lunch, you’re short-staffed, or it’s after-hours, AI Receptionist ensures every call or message is answered instantly. Plus, it speaks 30+ languages and includes real-time voice translation — helping you serve a diverse client base without missing a beat.
What if the AI Agent says something off brand?
You’re always in control. With AI Receptionist for Medspas, you define how your virtual assistant speaks – from tone and terminology to which services it can promote or avoid. You can script how it explains treatments like microneedling or injectables, and even set up fallback responses for tricky or sensitive questions.
Structured escalation rules ensure that if the AI doesn’t know how to answer, it can hand off the conversation to a real team member or collect contact info for follow-up – all while staying polished, professional, and perfectly on-brand for your medspa.
What happens if the AI Agent gets stuck?
If your AI Receptionist doesn’t understand something — like a unique treatment request or vague inquiry — it’s trained to handle it gracefully. It can ask for clarification, offer alternative responses, or escalate the call to your front desk staff. You can even set custom rules such as “transfer after two failed attempts” or “escalate based on tone or keywords,” ensuring a smooth, professional experience every time.
Can AI Receptionist filter spam or voicemail?
Yes. Your medspa’s AI Receptionist includes built-in voicemail detection and spam filtering. It identifies robocalls, hang-ups, and wrong numbers — so your time (and call minutes) are focused on real clients. Perfect for busy clinics running promotional campaigns or receiving a high volume of inbound calls.
Can I use my own brand voice or clone myself?
Absolutely. You can select from 100+ human-like AI voices – or even clone your own using tools like ElevenLabs. This means your AI can reflect your medspa’s personality and brand tone. Whether you serve clients in English, Spanish, or multiple languages, your assistant will sound just right.
What are AI Voice Agents?
AI voice agents are intelligent virtual receptionists that use speech recognition and natural language processing to understand and respond to human speech. For medspas, that means automating tasks like answering questions about services, booking consultations, following up on missed calls, or walking a client through pre-treatment steps – all in real time.
What’s everything AI Receptionist can do?
Quite a lot! Your AI assistant monitors all inbound and outbound activity across phone, text, chat, and more. Using built-in tags and automations, it knows which clients to respond to and which actions to take. It can book appointments, update your CRM, answer FAQs, trigger reminders, and more — all within one easy-to-manage platform.
What are the key components of an AI voice agent?
An AI Receptionist includes four core technologies:
Neural Text-to-Speech (TTS): Delivers a natural-sounding response to the caller in a human-like voice.
Automatic Speech Recognition (ASR): Transcribes the caller’s voice in real-time, filtering out background noise.
Language Understanding (LLM + NLU): Understands the meaning behind what was said — like “I’d like to book a facial.”
Dialogue Management & Logic: Chooses what to say or do next — such as offering time slots or confirming availability.
How long does it take to get completely set up?
You can launch your AI Receptionist in under 10 minutes. Choose a medspa-ready template, connect your booking tools or CRM, and go live – no coding required. It’s designed for busy business owners who want fast, reliable results without technical hassle.
How well does AI Receptionist scale?
Whether your medspa takes 10 or 10,000 calls a week, AI Receptionist scales effortlessly. It handles high-volume inquiries, books appointments in real-time, and offers multilingual support – all without hiring additional staff. Perfect for multi-location clinics and growing teams.
Who is this system for?
AI Receptionist is for medspa owners and managers who want to automate bookings, lead follow-up, and front desk support – without building complex systems. It’s ideal for clinics that want to reduce overhead while increasing client engagement and efficiency.
Do you provide onboarding and training?
Yes! Every subscription includes a step-by-step onboarding, setup guidance, and access to our video tutorial library. Our support team is also available to help you get the most out of your AI Receptionist.
Can I have more than one account? (e.g. Franchises or multi-location clinics)
Definitely. Our platform supports multiple subaccounts so you can manage several brands, franchises, or clinic locations under one roof — with separate assistants, calendars, and analytics per location.
What if I’m not technical?
No worries! AI Receptionist is built specifically for non-technical users. There’s no code, no complicated APIs, and no tech background required. Everything works right out of the box – you just plug in your clinic details and start automating.