Features
Turn Medspa Inquiries Into Booked Appointments
AI Receptionist for Medspas captures every call, message, and lead, then nurtures and converts them automatically. Whether it’s a request for a skincare consultation, a Botox inquiry, or a follow-up on laser treatment packages, our AI Assistants respond in real time across SMS, email, live chat, and phone calls — so no opportunity slips through the cracks.
Benefits
Why Medspas Choose AI Receptionist
By using AI Receptionist for your medspa, you can set up smart agents that manage every step of your client journey — from the first inquiry to post-treatment follow-up. Whether you need a virtual receptionist, an intelligent scheduler, or a lead-qualifying assistant, our platform gives you the flexibility to tailor everything to your specific treatments, offers, and workflows.
More bookings. Less admin. 24/7 client engagement.
01
Double Your Speed To Lead
No more waiting hours to respond to inquiries about Botox, facials, or consultations. Your AI Assistant follows up immediately via text, call, or chat – helping you book more consults while the lead is hot.
02
Instantly Fill Your Calendar
Never miss a booking opportunity again. Your AI Receptionist handles appointment scheduling automatically, syncing with your availability in real-time.
03
Have a 24/7 AI Receptionist
From late-night questions about laser treatments to early morning cancellation requests – your AI Receptionist is always on. It collects client info, updates your CRM, routes calls, and books consultations – even while you sleep.
04
Autonomous Self-Schedule
Busy lead can’t talk right now? Your AI will follow up later – automatically. It intelligently re-engages when the time is right, so no opportunity slips through the cracks.
05
Autonomous Emailing
Need to send pricing details or pre-treatment instructions? Let your AI handle it. It sends personalized emails automatically, without you lifting a finger.
06
Get Predictable Results
Hiring a front desk staff can be expensive and inconsistent. With AI Receptionist, you get reliable performance 24/7, and your team is free to focus on treatments, not phones.
Convert More Leads Into Consultations
AI Receptionist is designed specifically for service-based businesses like medspas. You can fully customize your AI receptionist using no-code tools to fit your unique services — from Botox and fillers to laser treatments and facials.
Easily define how client calls should be handled, automate appointment scheduling, send personalized SMS follow-ups, and sync data directly to your CRM. With advanced natural language understanding, your AI agent speaks fluently with potential clients, answers treatment-related questions confidently, and drives them toward booking.
Whether you’re building an intelligent intake assistant, a front desk replacement, or a smart lead qualifier, our platform molds perfectly to your medspa’s needs.
7 Channel Automated Follow Up
Reach your medspa leads where they are — via SMS, email, voicemail, phone calls, Facebook Messenger, and more. Our AI ensures every client inquiry gets followed up on automatically, increasing bookings and reducing no-shows.
Team Collaboration Made Simple
Give your staff visibility into client conversations, lead status, and active campaigns. Whether you’re managing a single spa or multiple locations, your team can work together seamlessly within one platform.
Smart AI Appointment Booking
Let AI Receptionist take over your scheduling – from Botox consultations to facial bookings. It checks availability, answers pre-booking questions, and schedules clients directly onto your calendar without manual work.
Lead Round Robin
Automatically distribute leads between team members and track the progress on each lead.
Lead Distribution & Call Transfer
Assign incoming leads evenly with lead round robin rules. When a client is ready to book or speak with a specialist, the AI can live transfer the call to your front desk or treatment coordinator in real time.
Automated Reminders & Follow-Ups
Never forget to call back a client or send a consultation prep form again. Set reminders for your team and have AI assist with automated texts or emails as needed.
Centralized Communication Center
Manage every client interaction from one place — including SMS, email, Facebook Messenger, voicemail, and live chat. Perfect for busy medspas managing multiple channels.
Advanced Analytics & Reporting
Track how many consultations are booked, monitor your team’s responsiveness, and optimize your outreach campaigns with detailed, real-time reporting.
Mobile App for On-the-Go Management
Stay in control wherever you are. Use the mobile app to chat with leads, check appointments, complete reminders, and track your medspa’s performance on the go.
Features & Benefits
Built for Medspas – Backed by Industry-Leading AI
AI Receptionist brings together the most powerful automation tools specifically designed for medspas. Whether you’re offering Botox, chemical peels, or laser hair removal, our platform helps you capture more leads, streamline bookings, and deliver exceptional client experiences — 24/7.
Autonomous Calendar Management
Seamlessly integrate with Google Calendar, Outlook, Calendly, or your booking platform of choice. Your AI Receptionist can check availability, cancel, reschedule, and book appointments — all in real-time. Clients get the convenience of instant scheduling, and your team gets a calendar that runs itself.
Autonomous Note Taking
Client mentioned sensitive skin or a preference for a specific technician? The AI will log it. Interested in a membership upgrade or planning multiple treatments? It’s noted. Everything gets recorded automatically — no typing, no forgetting. Your team stays informed, prepared, and ready to deliver a flawless client experience every time.
Autonomous Task Creation
Whether a client asks for a consultation follow-up, needs pre-treatment forms, or requests a call from a specialist, the AI Receptionist instantly creates a task and notifies the right team member. No missed requests — just seamless handoffs.
Custom Actions
Connect the AI to your CRM, Google Sheets, or any system you use. With custom actions, your AI Receptionist can reference treatment plans, loyalty programs, or skincare product availability and respond with context and clarity, just like a trained staff member.
Voice AI
Let your AI Receptionist handle calls 24/7 with a polished, human-like voice. Choose from over 100 natural voices in 30+ languages including English, Spanish, French, and more. It can take notes, book treatments, route calls, and even speak in a tone that matches your medspa’s brand voice.
Data Extraction
Capture the details that matter. From addresses and birthdates to skin concerns and allergies — your AI Assistant can collect, interpret, and automatically input this data into your CRM or booking system, eliminating errors and saving your team hours each week.
Build Vs Partner
Comparison Table
| Features | Replace | Other Tools | AI Receptionist |
|---|---|---|---|
| CRM & Pipeline Management | Pipedrive, Zoho | $99/m | ✓ |
| Unlimited Sales Funnels | ClickFunnels | $297/m | ✓ |
| Website Builder | WordPress, Wix | $29/m | ✓ |
| Surveys & Forms | Typeform, Google Forms | $49/m | ✓ |
| Email Marketing | Mailchimp, ActiveCampaign | $99/m | ✓ |
| 2-Way SMS Marketing | Twilio, SimpleTexting | $39/m | ✓ |
| Booking & Appointments | Calendly, Acuity | $29/m | ✓ |
| Workflow Automations | Zapier, Make.com | $169/m | ✓ |
| Courses/Products | Teachable, Kajabi | $99/m | ✓ |
| Call Tracking | CallRail, Twilio | $49/m | ✓ |
| Reputation Management | Birdeye, Podium | $159/m | ✓ |
| Tracking & Analytics | Google Analytics | $299/m | ✓ |
| Communities | Slack, Facebook Groups | $89/m | ✓ |
| Membership Mobile App | Trainerize, My PT Hub | $497/m | ✓ |
| Document Signing | DocuSign, PandaDoc | $89/m | ✓ |
| AI Agents Platform | Synthflow, Closebot | $475/m | ✓ |
| OVERALL PRICE | $2636+ per month | $299 per month |
Pricing & Plans
Get Started With AI Receptionist for Med Spas
Whether you’re looking for a powerful AI receptionist to handle calls and messages, or a full-scale marketing and CRM platform to manage every step of the client journey, we have a plan that fits your business.
From solo practitioners to multi-location medspas, our flexible packages give you everything you need to streamline operations, boost bookings, and elevate your client experience.
$99
/Month
CRM & Lead Machine
An all-in-one sales and automation hub to streamline lead capture, follow-ups, and client management – built for service-based businesses.
Website Features
- Drag & Drop Funnel & Website Builder
- Built-in Form & Survey Builder
- Booking Calendar Integration
- Live Chat Widget
- Blog + SEO Settings
- Unlimited Domains
- Custom Thank You Pages
- Built-in Analytics
- Popups & Exit Intent Offers
- Google & Facebook Pixel Support
Automation Features
- Visual Workflow Automations
- Smart Triggers & Tags
- Email & SMS Sequences
- Lead Nurturing Campaigns
- Pipeline & Task Automation
- Missed Call Text Automation
- Drip Campaigns
- Automated Review Requests
- Zapier + Webhook Integration
- Auto-assign Leads to Team
Complimentary Extras
- Mobile App Access
- AI-Powered Email Writer (Beta)
- Built-in Reputation Manager
- AI Chatbot (Optional Add-on)
- Facebook Lead Ad Integration
- Appointment Reminder System
- Stripe & PayPal Integration
- Custom Dashboards
- CRM Setup Support
$249
/Month
AI Agent Platform
Your always-on AI agents built to call and chat with customers, streamline support, and grow your sales – no extra team members needed.
AI Agent Features
- Orbs, Widgets, LIVE chat, Facebook, Instagram, WhatsApp, SMS and Voice Calling
- Everything under one agent prompt
- Direct calendar integration
- Transcript of every conversation
- Fallback mechanism to ensure 99.9% uptime
- Specifically trained on your business details with access to information in real time
Custom Tools & Integrations
- Connect to any platform and CRM via Zapier, N8N, and Make.com
- Connect to any knowledge base and source of verifiable data
- Your AI Agents have access to the internet in real time
- Autonomously switch between channels, voice, text, and email
- Build LIVE Chat Agent, Social Media DM Agent, Texting Agent, Inbound Voice Assistant, Outbound AI Voice Assistant With One SINGLE prompt
Complimentary Extras
- One-on-one onboarding experience
- Pre-built agents to save you time
- Full documentation and step-by-step walkthroughs
- Ongoing Support
$299
/Month
BEST VALUE – (CRM + AI Agents)
Fully integrated for a seamless experience. Unlock end-to-end automation from first touch to follow-up – powered by AI and backed by a complete CRM system.
AI Agent Features
- Orbs, Widgets, LIVE chat, Facebook, Instagram, WhatsApp, SMS and Voice Calling
- Everything under one agent prompt
- Direct calendar integration
- Transcript of every conversation
- Fallback mechanism to ensure 99.9% uptime
- Specifically trained on your business details with access to information in real time
Custom Tools & Integrations
- Connect to any platform and CRM via Zapier, N8N, and Make.com
- Connect to any knowledge base and source of verifiable data
- Your AI Agents have access to the internet in real time
- Autonomously switch between channels, voice, text, and email
- Build LIVE Chat Agent, Social Media DM Agent, Texting Agent, Inbound Voice Assistant, Outbound AI Voice Assistant With One SINGLE prompt
Website Features
- Drag & Drop Funnel & Website Builder
- Built-in Form & Survey Builder
- Booking Calendar Integration
- Live Chat Widget
- Blog + SEO Settings
- Unlimited Domains
- Custom Thank You Pages
- Built-in Analytics
- Popups & Exit Intent Offers
- Google & Facebook Pixel Support
Automation Features
- Visual Workflow Automations
- Smart Triggers & Tags
- Email & SMS Sequences
- Lead Nurturing Campaigns
- Pipeline & Task Automation
- Missed Call Text Automation
- Drip Campaigns
- Automated Review Requests
- Zapier + Webhook Integration
- Auto-assign Leads to Team
Complimentary Extras
- Mobile App Access
- AI-Powered Email Writer (Beta)
- Built-in Reputation Manager
- AI Chatbot (Optional Add-on)
- Facebook Lead Ad Integration
- Appointment Reminder System
- Stripe & PayPal Integration
- Custom Dashboards
- CRM Setup Support
- One-on-one onboarding experience
- Pre-built agents to save you time
- Full documentation and step-by-step walkthroughs
- Ongoing Support
100% Risk-Free Guarantee
Still on the fence? Try AI Receptionist for 7 days, completely risk-free. If you’re not impressed with the results – more bookings, smoother communication, and saved time, we’ll give you a full refund, no questions asked.
Your medspa deserves modern tools. Let us prove it to you.
Frequently Asked Questions
From setting up your AI to syncing with booking systems like Boulevard or Calendly, we handle everything behind the scenes – ensuring your AI Receptionist sounds natural, answers like a trained aesthetic coordinator, and seamlessly creates actions within your existing tech stack.
What is AI Receptionist?
AI Receptionist is a smart conversational platform built to manage phone and text interactions for medspas — across channels like SMS, Instagram DMs, WhatsApp, Facebook Messenger, and even live chat. It supports both inbound and outbound communication using AI-powered voice and chat agents.
Whether a client wants to inquire about microneedling, book a Botox appointment, or ask about post-treatment care, your AI Receptionist responds instantly, routes conversations appropriately, schedules appointments, and sends follow-ups — all while maintaining a professional tone.
It also integrates seamlessly with your existing booking system, CRM, and client intake tools — helping your front desk team do more with less. Think of it as your medspa’s virtual receptionist that never takes a break and always sounds polished.
How are you different from other AI Agent platforms and softwares?
AI Receptionist is the first platform built specifically for service-based businesses like medspas that combines both voice and chat into one intelligent assistant. This means your AI can answer calls, respond to texts, follow up by email, and retain the full context of every conversation — no matter the channel.
From a new client texting about filler pricing to a follow-up call confirming a consultation, your assistant picks up right where the conversation left off — creating a seamless, spa-quality experience across every touchpoint.
Can I customize AI Receptionist for my medspa workflows?
Absolutely. AI Receptionist is fully customizable to fit your medspa’s unique services, tone, and intake flow. Use our no-code builder to design your own AI phone agent, define how consultations and inquiries should be handled, and automate everything from appointment booking to post-treatment follow-ups.
You can personalize how your AI speaks – whether it’s guiding a client through pre-care instructions or explaining your membership options – and integrate it with your existing systems like Calendly, or your CRM.
Whether you need an appointment scheduler, a lead qualifier, or a full-time virtual receptionist, AI Receptionist adapts to your spa’s workflow – not the other way around.
We already have a front desk — why use AI Receptionist?
Think of AI Receptionist as your medspa’s 24/7 digital front desk assistant. It’s not here to replace your staff — it complements them by handling the repetitive and time-consuming tasks like answering FAQs, booking routine services, confirming appointments, and managing overflow during busy hours.
Whether your team is at lunch, you’re short-staffed, or it’s after-hours, AI Receptionist ensures every call or message is answered instantly. Plus, it speaks 30+ languages and includes real-time voice translation — helping you serve a diverse client base without missing a beat.
What if the AI Agent says something off brand?
You’re always in control. With AI Receptionist for Medspas, you define how your virtual assistant speaks – from tone and terminology to which services it can promote or avoid. You can script how it explains treatments like microneedling or injectables, and even set up fallback responses for tricky or sensitive questions.
Structured escalation rules ensure that if the AI doesn’t know how to answer, it can hand off the conversation to a real team member or collect contact info for follow-up – all while staying polished, professional, and perfectly on-brand for your medspa.
What happens if the AI Agent gets stuck?
If your AI Receptionist doesn’t understand something — like a unique treatment request or vague inquiry — it’s trained to handle it gracefully. It can ask for clarification, offer alternative responses, or escalate the call to your front desk staff. You can even set custom rules such as “transfer after two failed attempts” or “escalate based on tone or keywords,” ensuring a smooth, professional experience every time.
Can AI Receptionist filter spam or voicemail?
Yes. Your medspa’s AI Receptionist includes built-in voicemail detection and spam filtering. It identifies robocalls, hang-ups, and wrong numbers — so your time (and call minutes) are focused on real clients. Perfect for busy clinics running promotional campaigns or receiving a high volume of inbound calls.
Can I use my own brand voice or clone myself?
Absolutely. You can select from 100+ human-like AI voices – or even clone your own using tools like ElevenLabs. This means your AI can reflect your medspa’s personality and brand tone. Whether you serve clients in English, Spanish, or multiple languages, your assistant will sound just right.
What are AI Voice Agents?
AI voice agents are intelligent virtual receptionists that use speech recognition and natural language processing to understand and respond to human speech. For medspas, that means automating tasks like answering questions about services, booking consultations, following up on missed calls, or walking a client through pre-treatment steps – all in real time.
What’s everything AI Receptionist can do?
Quite a lot! Your AI assistant monitors all inbound and outbound activity across phone, text, chat, and more. Using built-in tags and automations, it knows which clients to respond to and which actions to take. It can book appointments, update your CRM, answer FAQs, trigger reminders, and more — all within one easy-to-manage platform.
What are the key components of an AI voice agent?
An AI Receptionist includes four core technologies:
Neural Text-to-Speech (TTS): Delivers a natural-sounding response to the caller in a human-like voice.
Automatic Speech Recognition (ASR): Transcribes the caller’s voice in real-time, filtering out background noise.
Language Understanding (LLM + NLU): Understands the meaning behind what was said — like “I’d like to book a facial.”
Dialogue Management & Logic: Chooses what to say or do next — such as offering time slots or confirming availability.
How long does it take to get completely set up?
You can launch your AI Receptionist in under 10 minutes. Choose a medspa-ready template, connect your booking tools or CRM, and go live – no coding required. It’s designed for busy business owners who want fast, reliable results without technical hassle.
How well does AI Receptionist scale?
Whether your medspa takes 10 or 10,000 calls a week, AI Receptionist scales effortlessly. It handles high-volume inquiries, books appointments in real-time, and offers multilingual support – all without hiring additional staff. Perfect for multi-location clinics and growing teams.
Who is this system for?
AI Receptionist is for medspa owners and managers who want to automate bookings, lead follow-up, and front desk support – without building complex systems. It’s ideal for clinics that want to reduce overhead while increasing client engagement and efficiency.
Do you provide onboarding and training?
Yes! Every subscription includes a step-by-step onboarding, setup guidance, and access to our video tutorial library. Our support team is also available to help you get the most out of your AI Receptionist.
Can I have more than one account? (e.g. Franchises or multi-location clinics)
Definitely. Our platform supports multiple subaccounts so you can manage several brands, franchises, or clinic locations under one roof — with separate assistants, calendars, and analytics per location.
What if I’m not technical?
No worries! AI Receptionist is built specifically for non-technical users. There’s no code, no complicated APIs, and no tech background required. Everything works right out of the box – you just plug in your clinic details and start automating.